Keane Care, Inc

Accounts Receivable File Layouts
When you select View/Download, your browser may allow you to copy the contents of the file or save the file to your computer. You may also be able to download this file by right-clicking on it and selecting "Save Target As..."

Note on Datatypes: DIM = Alphanumeric; FORM = Numeric.

Resident Information
File layout: VistaCARE Accounts Receivable 2.8
File name: AARPATXX.TXT
Function: Stores resident number, name, birthdate, gender and social security number.
View/Download: farpat280.txt (V 2.8)
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Resident Status
File layout: VistaCARE Accounts Receivable 2.8
File name: AARSTAXX.TXT
Function: Stores resident type and paying agencies by dates of stay. It also stores resident's location in the facility along with gross and daily rates, resident liability and Medicare co-insurance information. There are 3 record types contained within the file.
View/Download: farsta280.txt (V 2.8) - (see header record)
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Facility Information
File layout: VistaCARE Accounts Receivable 2.8
File name: AARFACXX.TXT
Function: Stores information regarding the facility and facility's preferences on report processing.
View/Download: farfac280.txt (V 2.8) - (see header record)
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Resident Ledger
File layout: VistaCARE Accounts Receivable 2.8
File name: AARLEDXX.TXT
Function: Stores balance forwards, cash receipts, charges and adjustments by resident, by resident type.
View/Download: farled280.txt (V 2.8) - (see header record)
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Billing Address
File layout: VistaCARE Accounts Receivable 2.8
File name: AARBADXX.TXT
Function: Stores name and address of person responsible for payment of the private charges or other billing entry.
View/Download: farbad280.txt (2.8)
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

File Spec & Instructions -- Batch Charge Interface
File layout: VistaCARE Accounts Receivable Spec & Instructions
File name: BCI.TXT
Function: Files created according to this format can be imported into the VistaCARE Accounts Receivable System using the Batch Charge Interface Module. This file will not change for Y2K. The VistaCARE conversion program will handle the conversion of the year field to a 4-digit year while it is being converted to the Batch Ancillary file.
View/Download: bci28.txt (V 2.8)

Sample File -- Batch Charge Interface
Data example: VistaCARE Accounts Receivable Batch Charge Interface Sample File
File name: TARBARXX.TXT
Function: Files created according to this format can be imported into the VistaCARE Accounts Receivable System using the Batch Charge Interface Module.
View/Download: tarb28XX.txt (V 2.8)
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Transaction Detail
File layout: VistaCARE Accounts Receivable 2.8
File name: AARDETXX.TXT
Function: Contains both the debit and credit side of every detailed transaction.
View/Download: fardet280.txt (V 2.8)
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Journal Entries
File layout: VistaCARE Accounts Receivable 2.8
File Name: AGJDARXX.TMM
Function: Contains the Journal entries from Accounts Receivable to be transfered to the General Ledger. They include Sales Journal, Cash Receipts Journal and Adjustments Journal. Each journal entry contains the General Ledger account number, dollar amount and any statistics for that account.
View/Download: agjdar.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.
Note 2: For FILENAME.TMM, MM is a two-digit number from 01 - 12 signifying the month in which the application was closed.

Resident Trust File Layouts
When you select View/Download, your browser may allow you to copy the contents of the file or save the file to your computer. You may also be able to download this file by right-clicking on it and selecting "Save Target As..."

Resident Trust Balance File
File name: ARTBALxx.TXT
Function: Stores resident balances by the date of each transaction on the ledger.
View/Download: artbal.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Resident Trust Receipt/Disbursement Code File
File name: ARTCODxx.TXT
Function: Stores receipt/disbursements codes created in the facility information screen.
View/Download: artcod.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Resident Trust Check History File
File name: ARTHCKxx.TXT
Function: Stores check history by check number and date.
View/Download: arthck.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Resident Trust Deposit History File
File name: ARTHDPxx.TXT
Function: Stores deposit history by deposit number and date.
View/Download: arthdp.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Resident Trust Resident Memo File
File name: ARTRMOxx.TXT
Function: Stores resident memo lines including address and social security number.
View/Download: artrmo.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Resident Information
File name: ARTPINxx.TXT
Function: Stores resident number, name, balance forward, and year-to-date interest.
View/Download: artpin.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Check Information
File name: ARTCHKxx.TXT
Function: Stores check information including check number, amount, and payee.
View/Download: artchk.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Deposit Information
File name: ARTDEPxx.TXT
Function: Stores deposit information including deposit number and amount.
View/Download: artdep.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Ledger Detail Information
File name: ARTDATxx.TXT
Function: Stores Resident Trust Ledger information for all receipts and disbursements.
View/Download: artdat.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Facility Information
File name: ARTFACxx.TXT
Function: Stores Resident Trust Facility information.
View/Download: artfac.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Interest Allocation
File name: ARTINTxx.TXT
Function: Stores resident interest allocation information. This file is created during the Interest Allocation process.
View/Download: artint.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Reconciliation Information
File name: ARTRECxx.TXT
Function: Stores bank reconciliation information. This file is created during the Reconciliation process.
View/Download: artrec.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.

Resident Trust History
File name: ARTHISxx.TXT
Function: Stores Resident Trust history information.
View/Download: arthis.txt
Note: The double X's (XX) that appear in the file names should be replaced by the appropriate two-character facility code.